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Statewide Collaboration and Engagement Framework (SCEF) Matrix

SCEF Objectives

SCEF was developed with funding provided through DHS/FEMA’s Grant Program Directorate for Assistant to Firefighters Grant Program – Fire Prevention and Safety Grants.

Assessment Matrix and Guidance Document

Vision 20/20 Technical Advisors will utilize the following matrix to assess the current landscape within each State. The process will require a series of short meetings with state contacts to gather intelligence and data for the assessment and will result in a short presentation to the technical advisor group to gain consensus on tier assignment. While there is a common understanding that statewide efforts will vary and be highly dependent on available resources, utilization of the matrix will provide a uniform approach to strategic goals and SMART objectives across all states within the Statewide Collaboration & Engagement Framework.

Tier 1

Current State Landscape

Technical Advisor Role/Strategic Planning Steps

State has a lead agency with multi-agency representation on CRR team or task force. Annual goals and objectives are documented. State has identified a stable source of funding for CRR planning and implementation. State has a well developed risk assessment that helps to identify the fire risk, at a minimum, down to a County level. The CRA document will also have components that address other risk impacting life safety and critical infrastructure. State risk assessment shall also identify State Critical Infrastructure. State has developed a formal CRR implementation plan. State has secured Statewide support from private industry or corporate partners.

Discuss opportunities within the State to engage outside agencies and/or businesses to enhance implementation and funding.
Solicit feedback for ongoing support.
Select various State program elements for use as a best practices

Tier 2

Current State Landscape

Technical Advisor Role/Strategic Planning Steps

State currently has a lead agency, with good to excellent contacts and has developed a multi-agency coalition or task force. Has a Statewide CRA but no, or limited CRR Implementation Plan.

Assess current data in the Technical Advisor State Workbook. Update if necessary (to have a good understanding of all the fire service organizations in the State).

Identify opportunities for conference calls that include a multi-agency approach.
Capture feedback in the TA State Workbook of challenges of multiple groups working together.
Assess the availability of resources to create a Statewide CRR Risk Implementation Plan.
Discuss opportunities for a goal setting session.
Identify and document State led initiatives which provided the path to this level
Identify a short list of 3-5 needs or areas where Vision 20/20 can provide facilitation, assistance, guidance, tools or training.
Document findings and work collaboratively with State to identify 3-5 SMART goals and objectives that are aligned with available resources to increase knowledge, find areas of collaboration and inclusivity across fire service groups.
Work collaboratively with State to prioritize needs, goals and implementation plan with timeline for completion. Goals should have a task based focus with the objective to move the State to the next level.

Tier 3

Current State Landscape

Technical Advisor Role/Strategic Planning Steps

State currently has a lead agency, with good to excellent contacts, has limited multi-agency coalition or task force. No Statewide risk assessment or pieces of a risk assessment and no CRR Implementation Plan.

Assess current data in the Technical Advisor State Workbook. Update if necessary to identity all the fire service organizations in the State. Also look to identify

Identify opportunities and develop the framework for creation of a multi-agency coalition or task force.
Schedule conference calls with key stakeholders to discuss various goals that include.
Assess the need for additional resources in the form of training or technical resources to develop their CRA.
Discuss opportunities for a goal setting session.
Identify and document State led initiatives which provided the path to this level
Identify a short list of 3-5 needs or areas where Vision 20/20 can provide facilitation, assistance, guidance, tools or training.
Document findings and work collaboratively with the State to identify 3-5 SMART goals and objectives that are aligned with available resources to increase knowledge, find areas of collaboration and inclusivity across fire service groups.
Work collaboratively with State to prioritize needs, goals and implementation plan with timeline for completion. Goals should have a task based focus with the objective to move the State to the next level.

Tier 4

Current State Landscape

Technical Advisor Role/Strategic Planning Steps

State currently has a lead agency with average to good contacts, no multi-agency coalition or task force, no Statewide risk assessment and/or no CRR Implementation plan.

Assess current data in the Technical Advisor State Workbook. Update if necessary (to have a comprehensive list and good understanding of all the fire service organizations in the State).

Identify opportunities for conference calls or site visit that include a multi-agency approach.
Capture feedback in the TA State Workbook to challenges of multiple groups working together.
Assess the availability of resources to create a Statewide Risk Assessment.
Assess their gaps and challenges and capture this information in the TA State Workbook.
Assess the availability of accessing State data.
Discuss opportunities for a goal setting session.
Identify and document State led initiatives which provided the path to this level.
Identify a short list of 3-5 needs or areas where Vision 20/20 can provide facilitation, assistance, guidance, tools or training.
Document findings and work collaboratively with the State to identify 3-5 practical SMART goals and objectives that are aligned with available resources to increase knowledge, find areas of collaboration and inclusivity across fire service groups.
Work collaboratively with State to prioritize needs, goals and draft implementation plan with timeframe for completion. Goals should have a task based focus with the objective of moving State to the next level.

Tier 5

Current State Landscape

Technical Advisor Role/Strategic Planning Steps

State has no lead agency, limited or no state contacts, no risk assessment and no plan.

Develop a contact list of all fire service agencies within the State. Identify primary contacts, secondary contacts, meeting dates. Capture information in the Technical Advisor State Workbook. Identify opportunities for conference calls with State contacts to discuss Statewide CRR overview and first steps that include:

General understanding of the landscape and challenges within the State.
Identify a meeting schedule (typically no longer than every other month) with stakeholders to assess opportunities to engage one or more groups and capture information in the TA State Workbook.
Solicit feedback to gain greater insight to strengths and challenges within the State
Identify a short list of 3-5 needs or areas where Vision 20/20 can provide facilitation, assistance, guidance, tools or training.
Document findings and identify 3-5 practical SMART goals and objectives that are aligned with available resources to increase knowledge, find areas of collaboration and inclusivity across fire service groups.
Work collaboratively with State to prioritize needs, goals and draft implementation plan with timeframe for completion. Goals should have a task based focus with the objective of moving State to the next level.